If you’re in InCopy and you check in a story or an assignment, InCopy automatically saves edits to the individual ICML files on the server. So, unless someone overwrites those, the edits were made and saved. They’re not lost. They’re just not linked to in the InDesign file.
I do hear this complaint on occasion, and 95% of the time what happened was that InDesign is linking to a different ICML file (shared InCopy story) than the one the editor worked on. And that can occur for a number of reasons. You can check by following the links in the Links panel and make sure the ICML stories listed there are the ones the editor was working on. If not, Relink the stories as you would Relink a placed PSD file.
PS By the way, you say you were in InDesign, and you “checked out the assignments” which is not possible to do. I’m guessing some terminology confusion here. In InDesign, the Assignments panel lists Assignments and (linked) Stories. Assignments are filetypes that only InDesign can create and only InCopy can open. Stories … linked ICML files .. may be associated with an Assignment, or they may be “free agents” and appear in the Unassigned InCopy Content panel. I assume you mean you checked out the linked InCopy stories in the layout, and some/all/none may be part of an Assignment.
So I’m wondering why you checked out the stories in InDesign. The only reason to do would be if you wanted to edit the text in them. There’s no need to check out the stories if you want to just move them around or adjust their frames. It’s if you want to edit the contents, the text .. is that what you did? Or you may believe that’s part of the workflow, that InDesign users need to check out the InCopy stories when they work on a layout.
InCopy and InDesign CS4 Free Trials Available
Want to see if the InDesign/InCopy CS4 workflow will work for you? You can now download fully-enabled trial versions of each CS4 program from Adobe’s web site. They’re available for both Macintosh and Windows platforms, in English and other localized language versions.
Inexplicably, InCopy CS4 is not a “featured product” on the trial downloads page … heh … so you’ll have to scroll past the image links and select the product name from the dropdown menu on the same page. Enter your Adobe ID if necessary, and you’ll be brought here:
It’s safe to install either or both InCopy CS4/InDesign CS4 on the same machine running the CS3 version — CS3 will continue to function normally. However, if it’s a production (as opposed to testing) machine, you might need to adjust the way you open files, since most Mac and Windows machines will assume anything you double-click on should be opened in the latest version of the program you have installed. Limit yourself to using the File > Open menu in CS3 versions to avoid unwanted conversions, or right-clicking on files in order to use the Open With command.
As usual, 30 days after you install the trial versions, they’ll refuse to run until you enter a serial number and activate it. If you purchase CS4, though, you don’t need to reinstall anything. Entering the new serial number will convert the trial version to a “normal” version of the software. Nice and easy!